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SHRM A-Team: Discuss Two Key HR Issues with Your Lawmaker this Month

Congress has adjourned for the month-long August congressional recess season(through Labor Day), and again, as a key A-Team member for your congressional district, this is the perfect time to speak directly with your member of Congress while he/she is back home in the district. Local town hall events and in-person meetings with lawmakers provide the best opportunities to further establish yourself as a primary resource on HR policy matters, specifically educating the local office on key issues impacting your workplace.

The following up-to-date items are included in this communication to help provide direction as you are active this August:

  • *Updated public policy issue documents for discussions with your lawmaker
  • *Additional August recess in-district lawmaker meeting guidance
  • Reminder:
    • Priority members of Congress to communicate with during the August recess
    • How any member of the A-Team can strategically engage 


SHRM’s Government Affairs team recommends A-Team members discuss the following two HR policy issues certain to impact the profession during your legislative meetings:

  • Federal efforts to repeal the excise (“Cadillac”) tax
    • Click HERE for a fact sheet on the ACA excise tax with talking points forSHRM members ONLY
    • Click HERE for a leave-behind document for congressional offices on the excise tax  
  • The Department of Labor’s (DOL) recent proposed changes to overtime regulations
    • Click HERE for a fact sheet on the overtime rule with talking points for SHRM members ONLY
    • Click HERE for a leave-behind document for congressional offices on the overtime rule


Below are the steps you need to take at this time to schedule and conduct a meeting with your lawmaker:

Step 1: Confirm the names of your members of Congress. Use SHRM’s
 HR Policy Action Center or the SHRM Advocacy App to look up your members of Congress and their district office address and contact information.

Step 2: Submit your request for an in-person meeting. Visit your lawmaker’s website and fill out an online meeting request form; fax or email a hard copy of a meeting request letter to the local office; or place a call to the district office to schedule a meeting over the phone. For your convenience, click HERE to access SHRM’s template meeting request letter which you can personalize and send to your lawmaker.

Step 3: Confirm your meeting a few days prior with the district office scheduler.

Step 4: Discuss timely policy issues currently facing HR professionals during your legislative meetings. (See SHRM's suggested two issues above)

Step 5: Plan to share personal stories about your expertise in HR, and how these federal issues and pending regulations currently or could impact your company/organization.

Step 6: Attend your meeting. Be at least 10 minutes early for your meeting and plan to wait. Be sure to ask a staff member to take a photo of you with the member of Congress.

Step 7: Be sure to leave your contact information with the lawmaker’s staff as you move forward as a resource on HR and workplace issues.

Step 8: Send thank you notes to the member of Congress, the scheduler and any other staff you met with. You can view a template thank you letter
 HEREContact us if you need further assistance in crafting your thank you letter.

Tell us how your meeting went. Please take a few minutes to complete our onlinefeedback form and send us your district advocacy photos! SHRM’s Government Affairs Team values your feedback on your lawmaker’s positions on the issues you discussed. We’ll also be showcasing your efforts in upcoming HR Issues Update newsletter articles!         


Overtime Regulations and Potential Legislative Focus: If you are an A-Team member and one of the following Representatives and/or Senators is your respective lawmaker, these specific members of Congress who serve on the workplace issue-focused House Committee on Education and the Workforce and Senate Health, Education, Labor and Pensions (HELP) Committee need to hear from the HR community this month about potential impacts of the DOL’s proposed changes to overtime regulations:

In addition, whether you are serving on SHRM’s A-Team as an “HR Advocate” or leading as an “Advocacy Captain”, here are some specific items to keep in mind as you engage with lawmakers this August:

HR Advocates:

  • Make sure you know who your federal elected officials are, and where they stand on various workplace issues of interest.
  • Follow the suggested procedure to set up a local meeting.
  • Invite friends and colleagues from the HR profession to join you.
  • Communicate with your respective A-Team Advocacy Captain (Email us if you would like to be connected to the Advocacy Captain for your congressional district and federal lawmaker).

Advocacy Captains:

  • Contact SHRM for a current list of HR Advocates in your district.
  • Coordinate strategic local activities and advocate engagement during August recess.

* For additional information about planning for your congressional district meetings or events, or if you have any questions, need guidance or additional support, please contact SHRM's Meredith Nethercutt at

Thank you for your participation in August congressional recess meetings!



Meredith Nethercutt
Senior Associate for Member Advocacy and A-Team Program Director
Society for Human Resource Management

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